Calendar Icon



Relocation Manager Guide: How to Ensure a Successful Move

Table of Contents

How can we help you?

RCS Moving specializes in commercial moving and storage for offices, warehouses and other large facilities across Virginia. For more information, request a free estimate.

Get a Free Quote

Get In Touch

(703) 713-2254

When it comes to moving to a new city or country, a relocation manager can be your most valuable asset. These professionals are experts in the field, equipped with the knowledge and skills to turn a complex moving process into a series of simple, manageable steps.

A relocation manager is the mastermind behind a successful move, ensuring every detail, no matter how small or large, is taken care of. They are the ones who make sure everything aligns perfectly for a smooth transition.

In this comprehensive guide, we're going to take a deep dive into relocation management. We'll explore what a relocation manager does, how they work, and the benefits of enlisting their services. Plus, we'll offer insights on how to choose the right relocation manager or services to meet your unique needs.

With a relocation manager at the helm, your move can transform from a daunting task into a well-coordinated process. Let's get started and discover how a relocation manager can make the most of your move and turn it into an experience that is efficient, organized, and surprisingly stress-free!

What is a Relocation Manager?

A relocation manager is a professional who plays a pivotal role in the process of moving an individual, family, or an entire company to a new location. They possess exceptional organizational, communication, and networking skills, and are skilled at multitasking under tight schedules.

Relocation managers can be employed by corporations for employee relocations or hired independently by individuals or families. Their role is to make the moving process smoother and less stressful. They manage a variety of responsibilities that include:

An infographic of the role a relocation manager plays in a move
The Role A Relocation Manager Plays in Ensuring A Successful Move

Organizing Moving Services

A relocation manager takes charge of arranging all the services needed for a successful move. This can include hiring and coordinating with moving companies, ensuring that all your belongings are safely packed, transported, and delivered to your new location.

Coordinating with Real Estate Agents

Finding a new home or office space is a critical part of the relocation process. A relocation manager liaises with real estate agents to help find a suitable new place that fits your needs and preferences. They can also assist with the negotiation of lease terms or purchase agreements.

Arranging Transportation Needs

Whether you're moving across the city or across the country, a relocation manager organizes all necessary transportation. This could involve arranging flights, booking hotels for long-distance moves, or coordinating the transport of vehicles.

Overseeing the Transition

The job of a relocation manager doesn't end once your belongings are packed and transported. They also oversee the unpacking and settling-in process, making sure that everything arrives in good condition and finds its place in your new home or office.

How Does a Relocation Manager Work?

The role of a relocation manager is multifaceted, encompassing various stages of the moving process. Here's a detailed look at how a relocation manager operates, turning the complex task of moving into a well-structured, efficient process:

an infographic of how relocation managers play
The Different Vital Parts that Encompass the Role of A Relocation Manager

Initial Consultation

The relocation manager meets with the client to gain a comprehensive understanding of their needs and expectations. They discuss the timeline of the move, the budget, and any specific requirements or preferences the client may have. This stage sets the foundation for a customized moving plan that aligns with the client's needs.

Planning and Coordination

The manager then devises a detailed moving plan, which may include arranging storage facilities and travel arrangements. They coordinate with various service providers, such as real estate agents, movers, and transportation companies, ensuring all parties are aligned with the plan.


They ensure that everything is packed properly, transported safely, and unloaded efficiently at the new location. Their presence during the move provides reassurance to the client and allows for immediate resolution of any issues that may arise.

Settling In

After the move, they can assist with various settling-in tasks such as setting up utilities, enrolling children in school, and helping the family get acquainted with their new community. Their support during this phase can significantly ease the transition and help the client feel at home in their new location sooner.

The Benefits of Hiring a Relocation Manager

Hiring a relocation manager comes with a host of benefits that can significantly enhance your moving experience. Whether you're moving across town or across the country, a relocation manager can make the journey to your new home a more enjoyable one.

Here's a closer look at the key advantages:

an infographic of the benefits of hiring a Relocation Manager
Advantages of Using A Relocation Manager & How They Ease the Moving Process

Stress Reduction

Moving involves a multitude of tasks, each with its own set of challenges. A relocation manager takes on the bulk of these responsibilities, allowing you to focus on other important aspects of the transition. They handle the logistics, the coordination, and the execution, turning a potentially stressful process into a manageable one.


Relocation managers are experts in their field, with a wealth of experience and a network of connections. They know how to get things done quickly and efficiently. They can streamline the process, avoid common pitfalls, and ensure that every aspect of the move is handled with precision and care. This level of efficiency can save you valuable time and energy.

Cost Savings

Relocation managers have the knowledge and experience to negotiate with service providers, securing the best prices for their clients. They can also help avoid costly mistakes, such as damage to belongings due to improper packing or additional charges due to inefficient planning.

Personalized Service

Every move is unique, and a relocation manager understands this. They provide personalized service, tailoring their approach to meet your specific needs and preferences. Whether you're moving a small apartment or a large corporation, a relocation manager will develop a customized plan that ensures a smooth and comfortable transition to your new location.

Support and Guidance

Beyond the practical aspects of the move, a relocation manager also provides emotional support and guidance. They are there to answer your questions, address your concerns, and provide reassurance throughout the process. This level of support can make the moving experience less daunting and more positive.

How to Choose a Relocation Manager or Company's Relocation Services

Choosing the right relocation manager or company's relocation services is a critical step in ensuring a successful move. By taking the time to evaluate these factors, you can find a professional who will make your move a smooth and successful experience.

Here are some key factors to consider:


Look for a professional who has a proven track record in relocation management and has handled moves similar to yours. Ask about their experience, the types of moves they've managed, and the challenges they've overcome.


Check if the relocation manager has any certifications or memberships in professional organizations. These can indicate a commitment to professional standards and ongoing education. Certifications from organizations like the Worldwide Employee Relocation Council (WERC) or the International Association of Movers (IAM) can be a good sign of a reputable professional.

Services Offered

Some relocation managers may specialize in certain types of moves, such as corporate relocations or international moves. Others may offer additional services such as cultural training or immigration assistance. A good relocation manager will provide a comprehensive range of services to cover all aspects of your move.

Reviews and References

Check online review sites, ask the relocation manager for references, and speak to past clients if possible. This can give you a sense of their reliability, professionalism, and the quality of their services.

Personal Rapport

Finally, consider the personal rapport you have with the relocation manager. You'll be working closely with this person during a significant transition in your life, so it's important to choose someone you feel comfortable with and trust.

Where to Find Relocation Management Services

Finding the right relocation management services is a crucial step in ensuring a smooth and successful move. By using these channels, you can find a range of options, compare services, and make an informed decision that best suits your needs. 

Here are some effective ways to find these services:

an infographic of how to find a relocation manager
Different Ways to Find A Reliable Relocation Manager

Online Search

The internet, particularly Google, is a valuable resource for finding relocation management services. Prioritize companies with positive reviews and a robust online presence. In fact, 81% of consumers are likely to check Google Reviews before engaging with a business, emphasizing the importance of a strong digital reputation.


Personal recommendations from friends, family, or colleagues can be a reliable way to find quality services. If someone you trust had a good experience with a relocation manager, there's a good chance you will too. Ask around in your network and you might find some valuable leads.

Social Media

Social media platforms like LinkedIn, Facebook, or Twitter can also be useful in finding relocation management services. Many companies have social media profiles where they share information about their services and interact with customers. You can also find reviews and feedback from previous clients on these platforms.

Local Listings

Don't forget to check local business listings or your local chamber of commerce. They often have listings of local businesses, including relocation management services.

Why Choose RCS Moving for Your Relocation Needs?

When it comes to choosing a relocation manager or a company's relocation services, RCS Moving stands out as a top choice. Here's why:

an infographic of RCS's Moving Services
RCS's Superior Moving Services

Experience and Expertise

RCS Moving has been setting the standard of commercial moving excellence for over 30 years. They provide expert logistics, handling, storage, and transport of everything from retail displays to medical equipment. Their wealth of experience ensures that they can handle moves of any scale or complexity with ease.

Family-Owned and Local

As a family-owned local service provider, RCS Moving builds relationships with their clients that grow and flourish. They understand the local landscape, which can be a significant advantage when coordinating various aspects of the move.

Comprehensive Services

RCS Moving offers a wide range of services, including liquid transportation, premium tankers, packaging solutions, warehouse management, contract logistics, road transportation, warehouse & distribution, specialized transport, and ocean transports. This means they can handle all aspects of your move, reducing the need to coordinate with multiple service providers.

Professional Affiliations

RCS Moving is a proud member of the Office Moving Alliance, a coalition of highly vetted, world-class relocation partners. This affiliation demonstrates their commitment to maintaining high professional standards and staying updated with the latest industry trends and best practices.

Customer Success

RCS Moving goes above and beyond to ensure customer success. They offer moving supplies, trained teams, warehouse storage, licensed and insured services, in-time delivery, and fair pricing. They strive to make every move a success, and their commitment to customer satisfaction is evident in their positive online reviews and strong reputation.

class SampleComponent extends React.Component { 
  // using the experimental public class field syntax below. We can also attach  
  // the contextType to the current class 
  static contextType = ColorContext; 
  render() { 
    return <Button color={this.color} />